DATA PRIVACY NOTICE
The Friends of All Saints Church
1. Your personal data - what is it?
• Personal data relates to a living individual who can be identified from that
• Identification can be by the information alone or
in conjunction with any other information in the data controller's possession or likely to come into such possession.
• The processing of personal data is governed by the General
Data Protection Regulation (the "GDPR").
2. Who are we?
The 'Friends of All
Saints Church Longstanton' are a Charity setup to restore preserve, improve, beautify and reconstruct for the benefit
of the public the fabric of the Church of All Saints, Longstanton, its monuments, fixtures, fittings furniture, stained glass,
ornaments and other chattels and its churchyard.
of All Saints Church Longstanton' are a charity [Charity No: 1115069] and is the data controller (contact details are
shown below). This means it decides how your personal data is processed and for what purposes.
3. How do we process your personal data?
The Friends of All Saints Church Longstanton complies with its obligations under the
• keeping personal data up to date;
• by storing and destroying it securely;
• by not collecting or retaining excessive amounts of data;
• by protecting personal data from loss, misuse, unauthorised access and disclosure; and
• by ensuring that
appropriate technical measures are in place to protect personal data.
We use your personal data for the following purposes: -
• To enable us to provide a voluntary updating service for the benefit of the church and local
community in a particular geographical area as specified in our constitution;
• To administer ‘Friends'
• To fundraise and promote the interests of the charity;
• To maintain our own charity
accounts and records (including the processing of donations, gift aid applications, fundraising and the 100 club accounts);
• To inform you of news, events, activities and services applicable to All Saints Church Longstanton or activities
within the 5folds cluster of church;
• To inform you of news in the diocese [Diocese of Ely or Church of England]
and events, activities and services that will be occurring in which you may be interested.
4. What is the legal basis for processing your personal data?
• Explicit consent of the data subject so that we can keep you informed about news,
events, activities and services and keep you informed about diocesan events.
• Processing is necessary so that the charity can carry out its legal obligations in relation to Gift Aid or
Data protection law;
• Processing relates only to members or
former members (or those who have regular contact with it in connection with those purposes); and there is no disclosure to
a third party without consent.
Sharing your personal data
Your personal data will
be treated as strictly confidential and will only be shared with other members of All Saints Church Longstanton in order to
carry out a service to other church members or for purposes connected with the church.
We will only share your data with third parties outside of the parish [5folds] with your consent.
6. How long do we keep your personal data ?
We keep data in accordance with the guidance set out in the guide "Keep
or Bin: Care of Your Parish Records" which is available from the Church of England website
[see footnote for link].
Specifically, we retain gift aid declarations
and associated paperwork for up to 6 years after the calendar year to which they relate.
7. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your
personal data: -
• The right to request a copy of your personal
data which All Saints Church Longstanton holds about you;
• The right to request that the All Saints Church Longstanton
Trust [Charity No: 1110569] corrects any personal data if it is found to be inaccurate or out of date;
• The right
to request your personal data is erased where it is no longer necessary for The Friends of All Saints Church Longstanton to
retain such data;
• The right to withdraw your consent to the processing at any time;
• The right, where
there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on
• The right to lodge a complaint with the Information Commissioners Office.
8. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection
Notice, we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the
relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
9. Contact Details
To exercise all relevant rights, queries of complaints, please in the first instance
contact the Secretary ‘The Friends of All Saints Church Longstanton' by emailing firstname.lastname@example.org
or writing to;
The Friends of All Saints
74 Rampton Drift
Further details about how to contact the ‘Friends' can be found of the Friends website
You can contact the Information Commissioners Office on 0303 123 1113 or
via email https://ico.org.uk/global/contact-us/email/ or at the;
Cheshire. SK9 5AF.