The Friends of All Saints Church Longstanton

Data Protection - Data Privacy Notice

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Data Protection - Data Privacy Notice
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The Friends of All Saints Church Longstanton 
1. Your personal data - what is it?

• Personal data relates to a living individual who can be identified from that data.

• Identification can be by the information alone or in conjunction with any other information in the data controller's possession or likely to come into such possession.

• The processing of personal data is governed by the General Data Protection Regulation (the "GDPR").

2. Who are we?

The 'Friends of All Saints Church Longstanton' are a Charity setup to restore preserve, improve, beautify and reconstruct for the benefit of the public the fabric of the Church of All Saints, Longstanton, its monuments, fixtures, fittings furniture, stained glass, ornaments and other chattels and its churchyard.

The ‘Friends of All Saints Church Longstanton' are a charity [Charity No: 1115069] and is the data controller (contact details are shown below). This means it decides how your personal data is processed and for what purposes.

3. How do we process your personal data?

The Friends of All Saints Church Longstanton complies with its obligations under the "GDPR" by;

• keeping personal data up to date;
• by storing and destroying it securely;
• by not collecting or retaining excessive amounts of data;
• by protecting personal data from loss, misuse, unauthorised access and disclosure; and
• by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes: -

• To enable us to provide a voluntary updating service for the benefit of the church and local community in a particular geographical area as specified in our constitution;
• To administer ‘Friends' membership records;
• To fundraise and promote the interests of the charity;
• To maintain our own charity accounts and records (including the processing of donations, gift aid applications, fundraising and the 100 club accounts);
• To inform you of news, events, activities and services applicable to All Saints Church Longstanton or activities within the 5folds cluster of church;
• To inform you of news in the diocese [Diocese of Ely or Church of England] and events, activities and services that will be occurring in which you may be interested.

4. What is the legal basis for processing your personal data?

• Explicit consent of the data subject so that we can keep you informed about news, events, activities and services and keep you informed about diocesan events.

• Processing is necessary so that the charity can carry out its legal obligations in relation to Gift Aid or Data protection law;

• Processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and there is no disclosure to a third party without consent.

5. Sharing your personal data

Your personal data will be treated as strictly confidential and will only be shared with other members of All Saints Church Longstanton in order to carry out a service to other church members or for purposes connected with the church.

We will only share your data with third parties outside of the parish [5folds] with your consent.

6. How long do we keep your personal data ?

We keep data in accordance with the guidance set out in the guide "Keep or Bin: Care of Your Parish Records" which is available from the Church of England website [see footnote for link].

Specifically, we retain gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate.

7. Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: -

• The right to request a copy of your personal data which All Saints Church Longstanton holds about you;
• The right to request that the All Saints Church Longstanton Trust [Charity No: 1110569] corrects any personal data if it is found to be inaccurate or out of date;
• The right to request your personal data is erased where it is no longer necessary for The Friends of All Saints Church Longstanton to retain such data;
• The right to withdraw your consent to the processing at any time;
• The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
• The right to lodge a complaint with the Information Commissioners Office.

8. Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

9. Contact Details

To exercise all relevant rights, queries of complaints, please in the first instance contact the Secretary ‘The Friends of All Saints Church Longstanton' by emailing
or writing to;

The Secretary
The Friends of All Saints Church Longstanton
74 Rampton Drift
CB24 3EW

Further details about how to contact the ‘Friends' can be found of the Friends website at:

You can contact the Information Commissioners Office on 0303 123 1113 or via email or at the;

Information Commissioner's Office
Wycliffe House
Water Lane
Cheshire. SK9 5AF.